Three Tips to Prepare Your Agency for a Busy Recruitment Market

To prepare your agency for a busy recruitment market, automate the repetitive tasks that eat into consultants’ time, connect your ATS to the tools that remove manual steps (such as online reference checking), and make sure your ATS provider is actively helping you. Agencies that set themselves up this way are ready to take on more roles without burning out their team.

Periods of high staff turnover and strong hiring demand bring more candidates and more client opportunities, which is great news for recruiters. They also mean more work. In a busy market, those who have prepared will come out on top. Here are three tips to get your agency ready to hit the ground running.

1. What should you automate first?

In a peak market, the one resource everyone needs more of is time. The good news is that most agencies still have places to claw time back through automation. Look for repeatable tasks that take up consultants’ time but don’t add equivalent value.

A few simple examples are:

• Acknowledging applications and sending status updates to candidates
• Sending personalised rejections when a candidate is unsuccessful or a job closes
• Scheduling interviews and sending reminders
• Capturing emails, calls and meetings against the right record
• Creating follow-up tasks, such as a check-in after a candidate’s first week

Recruit Wizard also uses AI to draft adverts, suggest screening questions and summarise records and meetings. See the AI recruitment platform for details.

2. Which digital tools should connect to your ATS?

Your ATS should be the backbone of your recruitment process, but it should also connect with the apps and platforms that make your life easier. Reference checking is a great example. Reference checks are a must-have, but playing phone tag for a week is not a good use of resources, and it often doesn’t get you the best references.

Many Recruit Wizard clients use our integration with Referoo, an online reference-checking platform. Clients can send reference checks in a few clicks and see faster turnaround and better quality references.

From SEEK to Aircall, Recruit Wizard has a range of integrations to support every stage of your recruitment process, alongside built-in SMS, e-signing and analytics.

3. Why should you talk to your ATS provider?

Your ATS/CRM should be an enabler, not an obstacle. Talk to your provider and tell them what you need. An ATS shouldn’t be set and forget: your provider should be a partner who helps you solve real business challenges as they arise.

And if they’re not, book a call with Recruit Wizard. Making the switch is easier than you might think, and you get a connected platform with ongoing support to match. It’s one of the ways Recruit Wizard could be your competitive edge in a busy market.