Outsourced Admin
Hand the back-office work to people who actually like doing it.
Branded CV formatting and recruitment data cleansing handled by a specialist team that quietly slots into your workflow - so your consultants can spend their time on candidates, clients and placements.
“Having CV formatting and data management handled externally has taken real pressure off our consultants. It's cut down admin time across the business and improved how efficiently we operate.”
TRC Group
Client
Branded CV formatting
A CV is a handshake. Make sure it's a confident one.
A polished, on-brand CV does more for a client than three bullet points in an email. We take the chore off your plate without making your consultants feel like they're handing the candidate to someone else.
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Consistency is the point
Every CV follows the same standard so clients focus on the candidate, not the layout.
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Your brand on every page
We work to your style guide - colours, typography, voice - so it looks like you did it in-house.
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Quality-checked before send
Every CV reviewed for accuracy, clarity and professional presentation.
Data cleansing
Clean data. Better decisions. Stronger outcomes.
Recruitment data is your strategic asset - but only if it's accurate. Duplicates, outdated contact info, missing fields and inconsistent formatting all quietly erode placement velocity. We don't just clean - we enrich.
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Error correction & dedupe
Eliminate the duplicates and inconsistencies polluting your pipeline.
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Field completion
Fill in the gaps so your candidate and contact records actually tell a story.
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Record updates
Outdated info refreshed and validated - including LinkedIn, email and phone.
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Enrichment
Valid, relevant data added where it boosts segmentation and matching.
How it works
Four steps. Zero noise.
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01 - Access
Give us secure access to the data or resumes that need attention. SSO supported, with read-only options available.
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02 - Refine
Our specialist team formats CVs to your brand standards, cleanses your data, and enriches what we can.
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03 - Export
Refined, cleansed or branded files are returned to your team for final approval - typically same-day.
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04 - Report
You get a detailed summary of the work completed, so you can see exactly what was done and the impact.
Who this is for
Designed for agencies that want to scale without scaling admin.
We support recruitment teams across multiple markets, from growing agencies to established multi-office businesses.
- Growing recruitment businesses needing scalable admin support
- High-volume agencies looking to reduce consultant admin time
- Teams already using Recruit Wizard - or on another ATS
- Agencies that want consistent, professional candidate presentation
FAQ
Frequently asked questions
What is outsourced recruitment admin?
Outsourced recruitment admin means delegating repeatable, non-billing tasks such as branded CV formatting, database entry, record updates and recruitment data cleansing to a specialist team. The service works within agreed processes and presentation standards, helping consultants spend more time speaking with candidates and clients. It can also improve consistency when internal teams are busy or recruitment volumes change.
Which tasks can I outsource?
Commonly outsourced tasks include branded CV and resume formatting, recruitment database cleansing, candidate sourcing support, record maintenance and general process administration. The scope is agreed around your systems, templates and quality standards before work begins. If a task is administrative and repeatable, the team can review whether it is suitable for an outsourced workflow.
Do I need to be a Recruit Wizard customer?
No. The outsourced recruitment admin service works closely with Recruit Wizard, but agencies do not need to use the Recruit Wizard CRM and ATS to engage the team. Work can be completed in other recruitment systems when suitable access, processes and security arrangements are in place.
Is my data secure?
Data security is treated as a core part of the service. Recruit Wizard uses encrypted transfers, controlled access, internal handling protocols and signed agreements covering confidentiality and data processing. The team confirms the required access and workflow before work starts so candidate and client information is only handled for the agreed purpose.
Ready to scale?
Hand us the admin.
Book a call and we'll show you exactly how the service fits your workflow, with a sample CV format on your brand.