Recruitment CRM & ATS

Recruitment CRM and ATS, built as one connected platform.

Recruit Wizard brings the core recruitment tech stack into one product built by one product and engineering team. That means cleaner data flows, fewer hand-offs, clearer support and a roadmap shaped around the whole recruitment journey.

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Built by one product team One source of truth One support relationship

Vendor across the recruitment workflow: 1
Core product hand-offs: 0
Tools, subscriptions and account managers: Fewer

Why built together wins

A recruitment tech stack should not feel assembled after the fact.

Some platforms chase the same unified goal by acquiring products and wiring them together later. Recruit Wizard has taken a more deliberate product path: build the core experience natively, keep one team accountable and make the data model work end to end.

The whole journey is designed together

Workflow, analytics, automation and communication share the same product direction, so consultants are not forced through awkward gaps between tools.

Data flows without translation layers

Candidate, client, job and activity data live in one connected platform, reducing duplication, sync issues and reporting blind spots.

One team owns the outcome

When you need help, there is one accountable vendor. No ticket bouncing between product, integration and reporting providers.

The economics work better

A unified platform can deliver more capability without stacking margin, seats and minimums across a long list of smaller tools.

What is included

The recruitment tech stack, already included.

CRM, ATS, automation, AI, sourcing intelligence, outreach, analytics and e-signing work from the same database, so recruiters do not have to stitch together a pile of disconnected tools.

CRM + ATS

Candidate, contact, client, job and placement records stay connected across the full recruitment journey.

SMS + Marketing

Send direct outreach from the database, with candidate and contact history captured in one place.

Analytics

Track jobs, activity, applications, placements and revenue without needing a separate BI subscription.

Automation

Trigger routine actions, capture activity and reduce repetitive administration across recruitment workflows.

E-Signing

Send, sign and store documents from the same records your team already works inside.

AI

Generate adverts, summaries, questions, messages and matching support using recruitment context.

AI Note Taker

Capture conversations, create summaries and turn meeting detail into searchable recruitment context.

Looking Glass

Source phone numbers, enrich records and support business development from inside the platform.

Support when you need it

Phone, email and ticket support from real product people, included in your plan. Real-time remote assistance is available for trickier issues.

CRM + ATS core

The database, applicant journey and relationship history stay together.

Recruit Wizard keeps the core recruitment record, applicant tracking process and long-term relationship history in one place. Consultants can move fast on live roles without losing the candidate, client and contact context that shapes better decisions.

One record for every relationship

Candidates, contacts, clients, jobs, placements and activity history stay connected.
Applicant tracking without losing the relationship

Applications, shortlists, interviews and submissions sit beside the wider candidate and client context.
Built for recruitment teams

Consultants, managers and support teams work from the same source of truth.

Automation

Routine work moves without manual chasing.

Recruit Wizard automation helps capture activity, trigger the next step, reduce repetitive administration and keep recruitment data current as consultants move through jobs, applicants, clients and contacts.

Workflow triggers

Move routine actions forward when records, applications or recruitment stages change.
Communication and activity capture

Keep useful context attached to the right candidate, contact, client or job record.
Fewer manual hand-offs

Reduce repeated updates and help teams work from cleaner, more current data.

Built-in e-signing

Sign, send and store from the same recruitment record.

Native e-signing sits inside the platform, so document workflows stay connected to the candidate, contact or client record. Pay only for the documents you send, store everything against the right relationship history.

From document to signature in seconds

Generate, send and track straight from any record.
Pay-as-you-go signing

No monthly per-user fees. Pay only for the documents you send.
Secure storage with audit trail

Every action logged for compliance, every signed document linked to the right record.

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SMS & marketing

Direct, instantaneous outreach from the database.

Built-in SMS and email mean you can connect with candidates and clients without leaving the platform. Every message is saved against the record automatically, so communication history travels with the person.

Instant SMS to any record

Send one-to-one or to tagged groups - no separate SMS gateway.
Centralised history

Every text saved against the candidate or contact for total traceability.
Dedicated business number

Optional dedicated number rental for stronger brand recognition with candidates.

AI + Note Taker

AI works better when the conversation history is captured.

Recruit Wizard connects AI to the CRM and ATS context behind the work. Notes, calls, meetings, interviews, emails, SMS and activity history can support clearer summaries, stronger matching, better questions and searchable conversation records.

Conversation capture

Meeting and interview context can become searchable transcripts, summaries and action items.
Email support

Draft and refine email outreach using the recruitment context already captured in the platform.
SMS support

Create shorter candidate and contact text messages that fit the moment and record history.
Context-aware assistance

Generate adverts, questions, summaries and matching support from recruitment data.
Richer downstream intelligence

Captured context helps AI support better record understanding and candidate evaluation.

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Looking Glass

Source phone numbers and business development signals from inside the platform.

Looking Glass helps recruiters enrich records and uncover useful sourcing detail without leaving Recruit Wizard. Phone number sourcing, contact enrichment and business development context sit closer to the records your team already uses.

Phone number sourcing

Find useful contact details to support candidate outreach and client development.
Candidate and contact enrichment

Add sourcing context to the records recruiters already manage every day.
Business development support

Surface details that help consultants identify and act on new relationship opportunities.

Analytics engine

Real-time metrics from the platform your team uses every day.

Track jobs, applicants, resumes, interviews, hires and revenue in real time. Customisable dashboards let you watch the metrics that matter, and scheduled email reports keep stakeholders informed without manual reporting work.

Real-time pipeline

Live, drill-through dashboards across every stage.
Custom dashboard builder

Author the views your business runs on.
Scheduled email digests

Send the weekly snapshot to stakeholders automatically.

Trusted by recruitment teams and employers across global markets

FAQ

Recruitment CRM and ATS questions

Can Recruit Wizard migrate data from our existing recruitment system?

Yes. Recruit Wizard supports data migration from existing recruitment CRM and ATS platforms. The team works with you to review the available backup, map candidate, client, contact, job and activity records, and plan a controlled move. Timing and scope depend on the quality, format and volume of the source data, so migration requirements are confirmed during implementation.

What does implementation and onboarding involve?

Implementation is planned around your team, workflows and data. It can include platform configuration, data migration, user setup, workflow mapping and training before launch. Recruit Wizard stays accountable through the process, helping administrators and recruiters understand how the CRM, ATS, automation and reporting tools fit their day-to-day work.

Which recruitment features are built into Recruit Wizard?

Recruit Wizard combines recruitment CRM and applicant tracking with automation, AI, analytics, SMS and email marketing, e-signing, sourcing intelligence and workflow tools. These capabilities work from the same connected candidate, client, contact, job and placement records, reducing the need to maintain separate systems and duplicate data.

Does Recruit Wizard integrate with other recruitment tools?

Yes. Recruit Wizard connects with a growing range of job, communication, productivity, compliance, marketing and workforce tools. Available integrations and implementation requirements vary by provider. If a tool is not currently listed, the team can review the workflow and assess an integration request.

What support is available after launch?

Customers receive ongoing phone, email and ticket support from people who know the Recruit Wizard product. Real-time remote assistance is available for issues that are easier to resolve together on screen. Support covers practical product questions, configuration guidance and help keeping day-to-day recruitment workflows moving.

How does Recruit Wizard approach data security and hosting?

Recruit Wizard uses controlled cloud environments, access controls and operational security practices to protect recruitment data. Hosting arrangements can reflect customer location and security requirements, including Australian hosting for relevant customers. Specific data residency, privacy and compliance needs should be reviewed with the team during procurement and implementation.

Is Recruit Wizard suitable for small and large recruitment teams?

Yes. Recruit Wizard supports boutique agencies, growing recruitment businesses, internal talent teams, RPOs and multi-office organisations. Teams can configure the workflows and capabilities they need now, then add users, automation, reporting and integrations as recruitment volume and operational complexity increase.

One platform, one source of truth

Run recruitment from one accountable platform.

See how Recruit Wizard brings CRM, ATS, automation, AI, sourcing intelligence, analytics, communication and workflow into one connected recruitment platform.

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